Send monday.com due date reminders to Microsoft Teams

How the two reminders work together

One template reminds people when the date arrives. A second one catches anything that slipped.

1. Due date arrives
2. Card: Due date approaching
3. Date has passed
4. Daily check: Due date has passed

Together they cover this board. The first item gets a card when Nov 14 arrives, and the second is picked up by the daily check:

Website launch

In progress

Task	Owner	Status	Due date
Homepage copy	DL Dana Lee	Working on it	Nov 14
Analytics setup	SO Sam Ortiz	Stuck	Nov 10
Pricing page design	PS Priya Shah	Done	Nov 2

monday.com’s own date reminders and automations notify people in monday.com. Its Teams app can pass your own notifications to you through a chatbot, and that only reaches you. monday.com Teams notifications: 4 ways compared explains the difference. This guide posts in Teams, where the whole team can see it.

Step 1: Add the date-arrives reminder

1. Click Automate in the board’s top bar, then click Create.
2. Type MS Teams in the search box and click the MS Teams Integration Plus icon.
3. Pick the template above.
4. Click date and pick your Date column.
5. Click Account and pick your Microsoft account.
6. Click Team/Chats and Destination, and pick where the card goes. See Step 3.
7. Click Language and pick the language of the card.
8. Save the automation.

The card looks like this:

AM

Alex Morgan · now

⏰ Due date approaching

monday.com

Website launch › In progress › Homepage copy

The due date of item "Homepage copy" in board "Website launch" is coming up.

@Dana Lee

View item on monday.com

Step 2: Add the daily overdue check

Add a second automation with the same fields:

It runs every day and looks back 7 days, so an overdue item can get a card on each of those days. After that, it drops out of the check.

AM

Alex Morgan · now

⏰ Due date has passed

monday.com

Website launch › In progress › Analytics setup

The due date of item "Analytics setup" in board "Website launch" has passed.

@Sam Ortiz

View item on monday.com

Try it on a small board first, so you see how many cards it sends before you turn it on for a busy one.

Step 3: Choose who gets the reminder

The destination works the same in both templates:

A common setup sends the date-arrives card as a DM and the overdue card to a channel, so a late task becomes visible to the team. Each is its own automation, so you can mix them.

With a channel or chat, the templates @mention everyone in the item’s People columns who has a matching Microsoft account. See @mention people in Microsoft Teams from monday.com. With DMs, see Send a Teams DM to the people assigned in monday.com.

Remind people before the due date

The template runs when the date in the column arrives. To warn people earlier, give it an earlier date to watch:

1. Add a second Date column, for example Remind on.
2. Fill it with the date people should hear about the task.
3. In Step 1, pick Remind on in date.

The card still reads ⏰ Due date approaching, which fits a date that’s still ahead.

Write your own reminder

The templates use fixed wording. For your own text, or to choose who’s mentioned, use the notification action in an automation you build from scratch:

For example:

Trigger:      When Due date arrives
Title:        Due today: {Item Name}
Message:      {Item Name} on {Board Name} is due today. Please update the status.
Team/Chats:   Website team
Destination:  Deadlines
mention:      👤 Assigned Users in Owner column

The action works with any monday.com trigger. monday.com’s Alerts and Reminders article describes an overdue automation of its own that only runs while an item has a certain status. Use that logic with this action to skip finished items. See Build custom automations and Workflows.

Test it

1. Set a test item’s date to tomorrow, and check the destination when the date arrives.
2. Set another item’s date to yesterday, and check the destination the next day for the overdue card.
3. Check that the right people were @mentioned or received a DM.

If a card doesn’t arrive, check that the connected account is still a member of the channel or chat. If a person isn’t mentioned or doesn’t get a DM, compare their monday.com email with their Microsoft sign-in address. See Troubleshooting.