Send Gravity Forms entries to monday.com

How it works

WordPress Forms Integration connects Gravity Forms to monday.com in two parts: a free plugin on your site that reads your forms and sends each entry, and an app on monday.com that turns it into an item.

1. Gravity Forms saves the entry
2. Interacti Forms Connector For monday
3. WordPress Forms Integration
4. Item on your board

The plugin sends the entry after Gravity Forms saves it. Other ways to connect, such as Zapier with the Gravity Forms Zapier add-on, are compared in WordPress forms to monday.com: Zapier alternatives.

This guide sends an event registration form to a board like this one:

Event registrations

Registered

Name	Email	Company	Ticket type	Workshops	Status
Jordan Price	jordan@acme.com	Acme	Full pass	Design, Analytics	New
Priya Shah	priya@globex.com	Globex	Day pass	Analytics	Done

Step 1: Install the plugin and generate a token

1. In WordPress, go to Plugins > Add New, search for Interacti Forms Connector For monday, then click Install Now and Activate.
2. Go to Settings > Interacti Forms Connector for monday.
3. In the Detected Builders card, check that Gravity Forms shows Active.
4. Click Copy URL, then Generate Token and Copy Token.

Treat the token like a password. See Install the plugin and connect your site.

Step 2: Know what each field sends

Product, Option, Shipping, Total and credit card fields aren’t sent, and neither are file uploads, signatures and post images.

Step 3: Create the automation

1. Open your board, click Automate in the top bar, then Create.
2. Search for WordPress and click the app.
3. Pick the template that creates an item or subitem.
4. Click Account, add a new connection, paste your site URL and token, and click Save & Connect.
5. Click Form ID and choose your Gravity Forms form.
6. Click Group/Item and pick the group, such as Registered.
7. Click Data and map Name (Full Name) to Name, Email to Email, and the other fields to their columns.
8. Create the automation.

Saving the automation links your site to monday.com. Then submit a test entry and check the board.

Update registrations instead of duplicating them

When someone registers again with the same email, update their item. Use the update template and match the Email field against the board’s Email column:

In this condition, choose Only the first match, or Create a new item if nothing matches so first-time registrants still get an item, in the board’s top group. Empty answers are skipped, so they don’t clear what’s already on the item.

Only some entries

To create items only for some entries, use a condition template. For example, put only Full pass registrations on a VIP board:

Number fields have their own template, with greater than, less than and equal to. A blank number field arrives as 0, so make it required if every entry should be checked. See Run an automation only when an answer matches.

If entries don’t arrive

• The form isn’t active. Only active Gravity Forms forms appear in the Form ID list.
• The site URL doesn’t match. Use the URL from Copy URL: www.example.com and example.com count as different sites.
• Something blocks the request. A security plugin, firewall or CDN can block your site’s REST API. See Security plugins and firewalls.

The plugin retries a failed delivery up to 3 times in the background. See How submissions are delivered and retried. For all nine supported form plugins, read the WordPress forms to monday.com guide.